Instructions for E-Poster Presenters

Instructions for E-Poster Presenters

INSTRUCTIONS FOR E-POSTER PRESENTERS

​​E-POSTERS

  • ​E-Poster Discussion presenters have each been allocated 3 minutes to present their E-Poster, plus 2 minutes for discussion at the E-Poster screens.
  • E-Poster Viewing abstracts will have no specific presentation date and time. ​ The presenter may stand by the E-Poster Viewing ​screens in order p​resent their E-Poster during breaks.​​

E-POSTER VIEWING

Electronic Posters or E-Posters ​are similar to traditional paper posters but displayed on-site on a large LCD television screen.

E-Poster viewing is available throughout the congress hours from Thursday to Saturday. All E-Posters can be viewed from all stations – except when specific stations are being used for the E-Poster Discussions

E-Posters will be available at the E-Posters stations in the Exchange and Gallery Foyer at the Congress. Viewers will be able to easily find and browse E-Posters and download the posters in PDF format when permitted by the presenter.

Abstracts selected for E-Poster Viewing will have no specific presentation date and time. ​

The author of the E-Poster may stand by the E-Poster screens in order p​resent their E-Poster during breaks. Additionally, delegates will be able to email the presenter via the E-Poster system in order to set up a meeting to discuss the E-Poster. ​

These posters do not require printing or p​production of materials – as your work will be available for viewing electronically.

E-POSTER DISCUSSION SESSIONS​

Parallel E-Poster Discussion Presentations will be given at the E-Poster Area in the Exchange and Gallery Foyer, on June 13 – 15 in accordance with the schedule below. All participants are invited to the E-Poster Stations to hear the short presentations and to​​ ask questions. Each E-Poster Discussion Session w​ill be guided by one moderator.

Presenters should be at the E-Poster viewing stations 10 minutes before the start of the E-Poster Discussion Session and remain there until the session has finished. Each presenter has been allocated 3 minutes to present his/her E-Poster, plus 2 minutes for discussion. E-Poster Discussion presenters are requested to prepare ONLY an E-Poster.

Please find below the E-Poster Discussion Sessions taking place at the Conference: ​

Thursday, June 13, 2019

 09:00-10:00

  • Biology – Mathematical Modelling and Simulation (Station 1 Exchange Foyer)

09:00 -10:30

  • Biology – Drug and Immunotherapy Combinations (Station 3 Exchange Foyer)
  • Physics – Quality Assurance and Verification (Station 4 Gallery Foyer)

13:30 – 14:30

  • Physics – Absolute and Relative Dosimetry (Station 4 Gallery Foyer)
  • Clinics -: Eye / Breast / Pelvis  (Station 6 Gallery Foyer)

 14:30 – 15:30

  • Biology – BNCT (Station 1 Exchange Foyer)
  • Biology – Enhanced Biology in Treatment Planning (Station 3 Gallery Foyer)
  • Physics – Treatment Planning (Station 4 Gallery Foyer)
  • General – New Investigator Session (Station 6 Gallery Foyer)

 16:30 -17:30

  • General – New Horizons (Station 1 Exchange Foyer)
  • Physics – Dose Calculation and Optimisation (Station 4 Gallery Foyer)
  • Clinics – CNS / Pediatrics / Lung (Station 6 Gallery Foyer)

 

Friday, June 14, 2019

 14:00 -15:30

  • Biology – Biological Differences between Carbon, Proton and Photons (Station 1 Exchange Foyer)
  • Biology – Translational and Biomarkers (Station 3 Exchange Foyer)
  • Physics – 4D Treatment and Delivery (Station 4 Gallery Foyer)

17:00 – 17:30

  • Physics Image Guidance (Station 4 Gallery Foyer)

 17:30 – 18:30

  • Physics – Commissioning New Facilities (Station 6 Gallery Foyer)

 

Saturday, June 15, 2019

08:30 -09:30

  • Physics –  Beam Delivery and Nozzle Design (Station 4 Gallery Foyer)
  • Clinics  – GI / Sarcoma (Station 6 Gallery Foyer)

11:00 – 12:30

  • Physics –  Adaptive Therapy (Station 4 Gallery Foyer)

 

​​INSTRUCTIONS FOR THE PREPARATION OF E-POSTERS​

How to submit your E-Poster: 

Please submit your E-Poster as a 1-page PDF-file in portrait orientation.

Please read the following technical requirements:

  • File format: PDF (one page only)
  • In Pixel: 1080 width x 1536 height (portrait orientation)
  • In cm: 38,1 width x 54,2 height (portrait orientation)
  • Font size: 16

Should you wish to add a video to your E-Poster please consider the following technical requirements:

  • File format: .pptx (one page only)
  • In Pixel: 1080 width x 1536 height (portrait orientation)
  • In cm: 38,1 width x 54,2 height (portrait orientation)
  • Font size: 16
  • Video/Audio formats: .mp4, .mpg, .mov, .avi
  • file size: 40mb
  • Max amount: 1

​General information about the E-Poster system: 

To easily create your E-Poster we recommend that you use the provided templates. You can download a PowerPoint or Keynote template which already has the right dimensions and recommended font sizes. The templates only need to be exported as a PDF.

* If you haven’t received the E-Poster upload instructions, please contact Morressier’s technical support team using the chat widget on their website. You may also refer to their FAQ page here.

The deadline for submission of ​E-Posters is extended until Tuesday, June 4, 2019.

Please note that if you have an E-Poster Discussion, we would like you to upload your E-Poster ahead of the above deadline.

Please note:

Specs: on  first glance they might look tiny, but this only results of the conversion from the pixel-based dimensions into the cm-dimensions. Since the e-posters are going to get presented digitally, the pixel-based dimensions are relevant and cm-dimensions are only helping the authors to setup they document in the right size. The quality of the e-posters stays sharp even by zooming into the e-poster using the pinch-to-zoom gestures. 

For the convenience of the authors you can refer to the guidelines here. There the authors can also use the PowerPoint template which only needs to be filled with the content – it has already the right dimensions.