Payments Cancellation Terms & Conditions
BOOKING PROCEDURES AND PAYMENT INFORMATION
Applications for Support and/or Exhibition must be made in writing with the booking form.
CONTRACTS & CONFIRMATION
SUPPORTERS
Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organizer will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.
EXHIBITORS
Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.
SUPPORT TERMS & CONDITIONS
Terms and Conditions of Supporter are included in this Online Prospectus and will be included in the Supporter agreement.
INSERT AND DISPLAY MATERIALS
Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.
In order to receive a price quote for handling and to ensure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.
PAYMENT TERMS & METHODS
60% upon receipt of the Sponsorship agreement and first invoice
40% by December 10th, 2018
All payments must be received before the start date of the Conference. Should the Exhibitor fail to complete payments prior to the commencement of the Conference, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.
Option 1: Payment by check (£).
Option 2: Payment by Bank Transfer (£).
Details for the above payment options will be provided upon booking.
All bank charges are the responsibility of the payer.
CANCELLATION / MODIFICATION POLICY
Cancellation or modification of support items must be made in writing to the Support & Exhibition Sales Department:
Tikva Yossef at: jgondor@kenes.com or to Audrey Gabarre at: Audrey.Gabarre@c-in.eu
The organizers shall retain:
- 10% of the agreed package amount if the cancellation / modification is made on or before October 10, 2018 inclusive.
- 50% of the agreed package amount if the cancellation / modification is made between October 11, 2018 and February 09, 2019 inclusive.
- 100% of the agreed package amount if the cancellation / modification is made from February 10, 2019 onwards.
VAT INFORMATION
All prices are exclusive of VAT, and are subject to VAT which will be added to the invoice. The charge of the VAT will depend on the location of the supporting companies as follows:
VAT (Subject to Change)
| Company Location | Applicable VAT Charge – Sponsorship | Applicable VAT Charge – Exhibition |
| United Kingdom | British VAT applies Current VAT Rate (subject to change): 20% |
British VAT applies Current VAT Rate (subject to change): 20% |
| European Union | Reverse charges applies (Client VAT will apply) |
British VAT applies Current VAT Rate (subject to change): 20% |
| Outside EU | Reverse charges applies (Client VAT will apply) |
British VAT applies Current VAT Rate (subject to change): 20% |